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J MAR’s client, a leading wholesale distributor of HVACR equipment, parts, and supplies, seeks an experienced Accounts Receivable Specialist to join their team. The client is a multi-billion-dollar industry leader with over 470 distributor branches and 6 distribution centers throughout North America. Although based in DFW, this position supports several Houston-area branches.

The AR Specialist will manage full-cycle accounts receivable activities with a strong emphasis on cash posting, payment application, and customer account servicing. This position reports to the Houston-area Credit manager and will work closely with the AR Credit & Collections Specialist to resolve account discrepancies and support timely collections.

Responsibilities

• Post and apply daily customer payments received via ACH, check, and credit card to the appropriate accounts and invoices.
• Research and resolve unapplied cash, payment discrepancies, and customer account issues.
• Respond to customer inquiries regarding invoices, payments, account balances, and statements.
• Review customer invoices, account activity, and monthly statements for accuracy.
• Monitor AR aging reports and coordinate with the AR Credit & Collections Specialist to resolve outstanding balances.
• Collaborate with branch personnel, sales teams, customers, and accounting staff to resolve account discrepancies.
• Maintain accurate customer account records, payment documentation, and supporting AR files.
• Assist with account reconciliations, audits, and other departmental responsibilities while ensuring compliance with established AR policies and internal controls.

Qualifications

• Must successfully complete required criminal, credit, and drug screenings.
• High school diploma or GED required; additional education in accounting or business preferred.
• 5+ years of accounts receivable experience, including strong hands-on cash posting and payment application skills.
• Full-cycle AR experience, including customer account maintenance, payment research, and discrepancy resolution.
• Experience processing payments via ACH, check, and credit card.
• Strong customer service, communication, organizational, and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel and Outlook, and experience with accounting or ERP systems.
• Ability to work independently, manage competing priorities, and collaborate effectively within a team.

Benefits Overview

• Employer-subsidized medical, dental, and vision plans.
• Employer-paid life insurance and short-term disability.
• Voluntary long-term disability, accident, critical illness, and hospital indemnity insurance.
• Competitive Paid Time Off (PTO).
• Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediate vesting.
• Holiday pay – 7.5 holidays per year.
• Paid Parental Bonding Time.
• Tuition reimbursement.
• Employee referral bonus program.
• Employee service milestone recognition program.